27.1 Requesting Seller Responses

	This is the process of obtaining the quotations, bids, offers and proposals from potential sellers.
	The sellers responses should include how the project requirements can be met as well as the costs associated.
	This request for seller responses is typically conducted in the form of a written request via electronic mail, traditional mail and/or fax.
	Inputs

		Organization Process Assets
		Procurement Management Plan
		Procurement Documents

Tools and Techniques

Bidder Conferences: also known as "contractor conferences" or "pre-bid conferences".

			These are meetings with potential sellers to make sure that all technical and contractual requirements are clear for the project and the bidding process.
			These are particularly useful for complex, technical, or flexible procurement specifications as it provide a forum for discussion with everyone.

27.1 Requesting Seller Responses

Responses to questions can be incorporated into the procurement documents as modifications.

		Advertising: this tool is typically used to increase the existing list of sellers by placing advertisements in general circulation publications, such as magazines, newspapers and other publications.
		Develop Qualified Sellers List: these lists can be developed from the organizational assets if such lists or information are readily available.

			If not available the project team can develop its own sources.
			General information is widely available through the Internet, library directories, relevant local associations and other similar sources.
			Detailed information on specific sources may require more extensive effort, such as site visits or contact with previous customers.
			Procurement documents can also be sent to determine if some or all the prospective sellers have an interest in becoming a qualified potential seller.

	Outputs
	Qualified Sellers List: this is a list containing those sellers who are asked to submit a proposal or a quotation.
	Procurement Document Package: this is a set of documents which has been given to all invited sellers giving instructions for them on to respond to the proposal.

27.1 Requesting Seller Responses

Proposals: these are the seller's prepared document (response) detailing how he/she is going to deliver the required product or service in terms of ability and willingness.

Proposals are considered a formal and legal response to the buyer's request.